Great creators have great systems.
Have you looked at the creators you admire and wondered, "How do they do it all?"
You're not crazy – keeping up with the demands of being a creator is hard. You have the constant pressure of a looming deadline, but that's compounded by just how many tasks are on your plate that don't involve creating.
The more successful you become, the more complex the business becomes. Suddenly the thing you love most (creating) feels like a minority of your time.
We've experienced this firsthand. And we realized that whether they have a team or not, the most successful creators are supported by excellent systems that allow them to spend more time doing what they do best.
CreatorHQ is the system we built to support Creator Science – all in Notion. By leveraging CreatorHQ, we're publishing more than ever and are nearing $1 million in annual revenue because of it.
We spent more than three years building this. And now, you can have it out of the box.
CreatorHQ helps you do three things:
Save Time
Time is your most precious asset as a creator. CreatorHQ lets you unburden your memory and helps to keep you focused on the most important tasks.
Publish More Content
From planning long-form content to brainstorming short-form content, CreatorHQ is designed to help you ideate and publish more content.
Earn More Revenue
We make it easy to both track sponsorship, affiliate, and speaking revenue as well as encourage you to do more outreach to generate revenue.
Kieran Drew
Creator of High Impact Writing
See how we use CreatorHQ to run Creator Science
CreatorHQ is quite literally the system we wish we had when we started. We’ve spent nearly three years building, using, and adapting this system for our own use – and you can have it right out of the box.
Watch the overview:
Justin Welsh
@thejustinwelsh
Jon Youshaei
@Youshaei
CreatorHQ is such a thoughtfully crafted product from one of the most thoughtful educators out there. Jay's attention-to-detail and years of experience shine through every single page, tutorial, and folder in CreatorHQ. This isn't just another Notion template. It's a powerful workspace that's both elegantly designed and highly functional.
Josh Spector
@jspector
Jay is as organized a creator as I've ever seen, so he's the perfect person to help other creators organize their operations. If you feel overwhelmed trying to keep track of everything you're doing, I'm sure CreatorHQ will help you do so.
Justin Moore
@justinmooretfam
There's no better person to build a tool like CreatorHQ than Jay. Not only has it been battle-tested on his own wildly successful creator business but his daily service & exposure to thousands of other creators make it functional for every niche, platform, format, and geography. This is the one creator business tool to rule them all.
Plan and produce content across multiple platforms
We produce a lot of content at Creator Science. So we built our Content Dashboard to support each of those platforms (and their quirks).
Not only do we provide the templates we use to plan and produce our Content, but we’ve provided you with several Dashboards that make it easy to keep an eye on your Content Pipeline. Ideate, draft, and produce your content – all in CreatorHQ.
See platforms at a glance
We've designed platform-specific templates that make it easy for you to quickly identify which content is being published on which platform.
Step-by-step planning
Each content template walks you step-by-step through the process of pre-production all the way through post-production.
Easily repurpose into short-form
Each content template includes a repurposing matrix to help you turn one piece of content into several.
Katelyn Bourgoin
Creator of Why We Buy
Master your content calendar
One of the biggest sources of stress for any creator is simply hitting your publishing deadlines. We designed our content calendars to encourage you to stay on top of your publishing schedule (and fill them up!)
View by progress
Nurture each piece of content along the production process with a built in view for visualizing progress.
Plan your calendar in advance
Easily schedule your content ideas by dragging and dropping them into the calendar.
Always at your fingertips
As one of the most important aspects of CreatorHQ, we've included a view of your Content Calendar in multiple dashboards so it's always nearby.
Lauren Tildan
Marketing Coach
Increase your publishing output
Not only does CreatorHQ make it easy to plan and manage all of your content throughout the production process, but we also provide inspiration.
Every piece of Content you create automatically calculates dates 6, 12, 18, and 24 months in the future. By looking at your Republishing Calendar, you can take inspiration from your own past content. Whether you riff off of a past idea or simply republish, it gets easier to publish more content over time.
Increase your output
Whether you republish or find inspiration, you will publish MORE.
"I feel like it's so much easier to create content."
See why Kyle Adams says CreatorHQ is "Unequivocally much better than anything I've ever used for my creator journey."
Justin Jackson
Creator and SaaS Founder
Integrated training & tutorials
We aren't Notion certified consultants and you probably aren't either.
Most Notion templates are all about the sale and then expect you to figure out how to use them yourself. They're too complicated and built for other Notion fanatics.
We spent a lot of time creating and integrating training information directly into every Page of CreatorHQ. In fact, we have 30 Tutorials detailing how every bit of CreatorHQ is used.
These Tutorials live alongside the content, so you can quickly and easily learn how to use CreatorHQ.
Mindy Marzec
Mindset Coach
Integrated within pages
The most-used pages of CreatorHQ have tutorials integrated directly into the page, as shown above.
Dedicated Tutorials library
All tutorials are easy to find in one convenient Tutorials library – including some basic Notion training.
Information tooltips throughout
Every database and property has been defined and described using information icons.
Dr. Megan Anna Neff
Founder of Neurodivergent Insights
Strengthen your network with a lightweight CRM
The CRM platforms we tried were too heavy-duty (and too expensive). We created a lightweight CRM for you to keep track of the important relationships in your business – to both People and Companies.
Paired with the CRM is a lightweight Conversations database. This encourages you to increase your outreach efforts and helps you track who you haven’t touched base with in a while.
People
Capture essential contact information for all the important people in your life –both business and personal.
Companies
Capture essential business information and connect those companies to relevant people, affiliate commissions, or sponsorship campaigns.
Conversations
Start and log conversations started with the important people in your life.
Start more conversations
What gets measured gets managed. So we made it easy to measure how many Conversations you start each day to encourage you to do more outreach.
Cecilia Bratt
Marketing Coach
Stay focused on what matters most
In CreatorHQ, your Goals, Projects, and Tasks are all related. This should be the way things operate in your business – if you have a Task that’s unrelated to any Project or a Project unrelated to a Goal, you may want to question how important that Task is!
And to make things visual and fun, your Projects will automatically show you how close they are to complete.
Goals
Start with the end in mind. CreatorHQ helps you create goals that move the needle and are truly motivating.
Projects
Effortlessly track your projects, break them down into manageable steps, and access related Tasks quickly.
Tasks
Manage your day-to-day To Do list from your desktop or mobile phone. See how these tasks relate to Projects and your overall Goals.
Nate Kadlac
Founder of Approachable Design
Say goodbye to dropping the ball
We believe that trying to remember things slows you down and takes up valuable mental bandwidth. CreatorHQ was designed to make it easy to capture Tasks, thoughts, ideas, and any other type of note so that you can get on with your day.
We’ve even provided you with separate Work and Personal notebooks so that you can manage your life outside of work in the same place (without fear of accidentally sharing your personal thoughts with anyone else).
Dedicated Task list
You can manage your task list within our pre-made dashboards or their dedicated database.
Easily assign due dates
Assign due dates on each Task manually or by dragging into the adjacent calendar.
Capture on the fly
We built a dedicated Mobile Task List and Mobile Inbox that can be added to your cell phone as a mobile widget.
Trent Haire
YouTube Strategist
Capture audience problems and FAQs
Our Problems and FAQs database will help you capture customer problems as you discover them. Simply jot down the problem or question you’ve heard and assign it to your audience avatar.
These problems will live above your brainstorming areas – giving you the perfect prompts for future content.
Define your Avatars
We walk you through better defining (and understanding) your audience avatars.
Capture Problems & FAQs
Quickly log problems or questions you hear from your target audience all in one organized location.
Brainstorm content ideas
Quickly turn problems or questions into content your audience will appreciate.
Lauren Tildan
Marketing Coach
Start delegating with SOPs
As you grow, it becomes imperative that you learn to delegate. CreatorHQ makes it easy to document your processes in Standard Operating Procedures (SOPs) to share with your team.
All your SOPs in one place
Our SOP database acts as a growing instruction manual for your entire business.
Quickly capture in video
Simply capture a video or screencapture using Tella or Loom and embed directly into CreatorHQ.
Filter by function or software
Your team can find relevant SOPs by searching by business function or software used.
Jamie Rawsthorne
YouTube Legend
Stay on top of expected revenue
Revenue is the lifeblood of your business. But as you grow, it can be hard to keep track of all the revenue you’re owed but have not yet received.
Inside our Owner Dashboard, we help you keep track of outstanding sponsorship payments, affiliate commissions, and speaking fees. The sooner you realize you have outstanding payments, the sooner you can contact the partner to collect them.
Sponsorship Campaigns
Sponsorship campaigns often pay on Net-30, net-60, or net-90 day terms. CreatorHQ helps you ensure you don't get ghosted.
Affiliate Commissions
Manage all of your affiliate links and outstanding commissions in CreatorHQ so that you can follow up with vendors when necessary.
Speaking Engagements
Keep track of your speaking fees including reimbursements.
Roberto Blake
YouTuber
Manage sponsorship campaigns
If you’ve managed a sponsorship campaign, you’ve probably experienced just how much communication goes into each one. At scale, that can be overwhelming!
This helps you track partners from Lead to Finished Campaign. By providing you separate views for Leads and sponsorships In Progress, you can not only maintain, but grow a strong partnership pipeline. All of this without giving up 20-40% to a partnership manager.
Contract status
Oversee multiple contracts in different stages so you can get them all to the finish line.
Creative status
Seamlessly keep track of creative briefs and client approvals to keep the project on track.
Payment status
Identify when payment for campaigns has not been received so you can send invoices or follow up.
…and land MORE sponsorships
We noticed that the frustration of managing sponsorships actually affected the number of proposals we sent. So, to make things easier, we built a comprehensive sponsorship tracker inside CreatorHQ.
By making it easier to track and manage sponsor communications, you'll send more proposals and land more deals.
Craft your proposal
We help you ask the right questions so that you can easily fill in our proposal outline.
Write your integration
Take the client's creative brief and script your ad or integration – right inside CreatorHQ.
Measure the results
Log the results of your completed campaigns for future reference.
Chenell Basilio
Growth In Reverse
Sue McLachlan
Kajabi Consultant
Created by Jay Clouse
Hello, my friend! 👋
You may know me as the founder of Creator Science.
I've been a creator for seven years now – and people constantly ask me how I'm able to be so prolific. Well, my systems are my secret. And for the last few years, my most important systems have been built in Notion.
CreatorHQ is quite literally the system I've built to enable me (and now my team) to get the most out of our precious time. I'm not a Notion certified expert, and you don't need to be either to use this.
CreatorHQ was designed to be easy for ME and my team to use – and it's helped us generate more than $1 million in revenue. I promise it'll help you too.
Paddy Galloway
@PaddyG96
Jay understands the business of content creation like very very few people do. He’s a real creator, helping real creators. I recommend him to people all the time.
Khe Hy
@khemaridh
Jay is like Midas. Everything he helps me touch turns to gold. Jay and his offers bring out my best creativity — in a manner that is filled with ease and joy.
Wes Kao
@wes_kao
I love how thoughtful Jay is with everything he creates. He cares about substance and simplicity, and he’s one of the folks I trust when I want no-BS thoughts from a friend with good judgment.
